AARMS Staffing

ESSENTIAL FUNCTIONS: Provides the delivery, installation, operation and retrieval of audio/visual equipment for meetings, Manages the contract/agreement between the County and audio/visual equipment vendor. Operates complex audio/visual systems integrated with video conferencing, projection, audio, video recording, playback and remote control devices.   Assists with the coordination of AV support for County  events  held  at  public  facilities,  which  may  include interaction  with  vendors  and  other  facility support staff.   Operates video cameras  to record County related programs and events.   Recommends and implementations new technologies, equipment, and network services related to video conference and audio/visual  services  County wide.   ADDITIONAL  JOB FUNCTIONS   Performs general administrative/office duties as required, including entering computer data, preparing computer reports and spreadsheets, copying and filing documents, sending and receiving faxes, answering the telephone, etc.   Performs related  duties as required.   EDUCATION AND EXPERIENCE: Bachelor's degree in Electrical Engineering Technology, Computer Science or related field and two years of audio visual industry experience; Associate's degree in Electrical Engineering Technology, Computer Science,  or  a related field and four years of audio visual Industry experience; or any equivalent

ESSENTIAL FUNCTIONS: Prepares various work papers for audit field work, departmental budget amendments, journals, and postings for budgeted transactions, transfers, etc, for various departments,   Prepares and reconciles interdepartmental charges for Internal Service Funds and Pension Trust Prepares projected year end departmental revenues, expenditures, and budgetary impacts.   Compiles departmental requests for year over year budgetary rolls for contracts, purchase orders, projects, and program balances. Supports the preparation  of  Management/BoCC  agenda  items  and  supporting  documentation and prepares  related  budget amendment.   Assists with the preparation of the Annual Financial Information Report (AFIR) and other reports as assigned. Compiles and reviews staff prepared AFIR data requests and submits with the AFIR report.   Prepares and assists with other reports as necessary.   ADDITIONAL  JOB FUNCTIONS Performs other related work as required   EDUCATION AND EXPERIENCE: Bachelor's Degree in Finance, Economics, Business or Public Administration, Accounting or other closely related field, and 3 to 5 years of accounting experience performing  financial data analysis  and reconciliations, preferably in a governmental setting; or any equivalent combination of training and experience which provides the required skills, knowledge,  and abilities.  

ESSENTIAL FUNCTIONS :   o   Verifies, calculates, and processes invoices; generates weekly check run, reconciles checks to invoices and backup documentation. Prepares for mailing, creates PDF of files, electronically files invoices and backup documentation, appends security, and prepares for research. Files hard copy of checks, EFTs, and backup documentation.    o   Keys Line Item Transfers (LITs) from departments, budget amendments, journal entries, and capital project amendments into the financial software system; reconciles, generates, posts, scans, and files to appropriate folders. o   Processes procurement cards; reallocates monthly purchases; audits all county transactions, imports posting file, generates, verifies, and keys journal to post totals to department accounts and sales tax to MUNIS; scans statements and backup documentation. Generates wire information for payment.   o   Imports, proofs, and keys all daily tax report files and retains for management. Reconciles reports to the general ledger and posts.    o   Reconciles cash receipt journal with daily revenue sheets; files sheet per established policies and procedures. Verifies, keys, processes, and post utility drafts submitted by departments.   ADDITIONAL  JOB FUNCTIONS o    Orders departmental supplies as necessary. Completes projects as assigned by management. Generates monthly invoice reports upon request.   o    Researches returned checks; corrects mailing address and mails. Provides and requests W-9s as necessary.   o    Answers main telephone line and greets visitors at the front counter for the Finance department; ascertains nature of business; records/relays messages or directs calls/visitor to the appropriate personnel; returns calls as necessary. o    Processes incoming and outgoing mail and departmental correspondence. Prepares/sets up conference room and/or training rooms for classes or meetings. Creates and submits departmental work order requests.   o    Serves as a back-up in the absence of  the  Accounts  payable  and  receivable  personnel  and  assist  with  the workload  as necessary.     o    Performs other related work as required.       EDUCATION AND EXPERIENCE: o    Associate Degree, including or supplemented by courses in typing and accounting, and 3 to 5 years of experience in local government accounting; or any equivalent combination oftraining and experience which provides the required skills, knowledge and abilities.

  GENERAL  STATEMENT: Under general supervision, performs administrative and secretarial work including scanning documents and/or filing, typing and data entry, preparation of correspondence, answering office main phone line, assist with ordering supplies researching and compiling reports, and other secretarial/clerical duties. Involves interaction with the public, state and county officials.   ESSENTIAL  FUNCTIONS:  Performs a variety of administrative tasks including preparation of office correspondence to insure the smooth flow of required activities and to assure a timely  response  to requests.   Researches and complies reports including selecting and extracting data and summarizing  information  from  various resources  and documents.   Receives, greets and directs visitors to the office, receives telephone messages and directs inquiries using considerable tact and diplomacy in dealing with the public, state and county  officials,  agencies,  and the media.   Prepares accounts payable invoices for  payment by the  Finance Division.   Acts as liaison between staff, Human Resources and Finance to insure that all personnel records including family medical leave reports, time cards, and other personnel  matters  are correct  and current.   Processes  a variety  of confidential  materials, correspondence, records, etc.   Is responsible for the requisition and distribution of inventory of all office supplies.   Performs  filing duties and supervises  record  system  in the office.   Receives and distributes incoming mail as well as interdepartmental correspondence.   Maintains all office equipment, equipment inventory and maintenance agreements.   Prepares appointment schedules, handles details of meeting arrangements, prepares travel itineraries, plane schedules, reservations and hotel accommodations for office staff. ADDITIONAL JOB FUNCTIONS   Performs  any  other related  tasks as required.   EDUCATION AND EXPERIENCE: Graduation from High School  supplemented  by some computer  and office training, and 1 to 3 years of experience in secretarial work; or any equivalent combination of training and experience which provides the required knowledge, skills  and abilities.   SPECIAL REQUIREMENTS: Must be able to type at least 45 words per minute. Must be proficient in Microsolt Office products.