o Verifies, calculates, and processes invoices; generates weekly check run, reconciles checks to invoices and backup documentation. Prepares for mailing, creates PDF of files, electronically files invoices and backup documentation, appends security, and prepares for research. Files hard copy of checks, EFTs, and backup documentation.
o Keys Line Item Transfers (LITs) from departments, budget amendments, journal entries, and capital project amendments into the financial software system; reconciles, generates, posts, scans, and files to appropriate folders.
o Processes procurement cards; reallocates monthly purchases; audits all county transactions, imports posting file, generates, verifies, and keys journal to post totals to department accounts and sales tax to MUNIS; scans statements and backup documentation. Generates wire information for payment.
o Imports, proofs, and keys all daily tax report files and retains for management. Reconciles reports to the general ledger and posts.
o Reconciles cash receipt journal with daily revenue sheets; files sheet per established policies and procedures. Verifies, keys, processes, and post utility drafts submitted by departments.
ADDITIONAL JOB FUNCTIONS
o Orders departmental supplies as necessary. Completes projects as assigned by management. Generates monthly invoice reports upon request.
o Researches returned checks; corrects mailing address and mails. Provides and requests W-9s as necessary.
o Answers main telephone line and greets visitors at the front counter for the Finance department; ascertains nature of business; records/relays messages or directs calls/visitor to the appropriate personnel; returns calls as necessary.
o Processes incoming and outgoing mail and departmental correspondence. Prepares/sets up conference room and/or training rooms for classes or meetings. Creates and submits departmental work order requests.
o Serves as a back-up in the absence of the Accounts payable and receivable personnel and assist with the workload as necessary.
o Performs other related work as required.
EDUCATION AND EXPERIENCE:
o Associate Degree, including or supplemented by courses in typing and accounting, and 3 to 5 years of experience in local government accounting; or any equivalent combination oftraining and experience which provides the required skills, knowledge and abilities.
AARMS Staffing has the expertise to ensure you have the right talent when it is needed. At AARMS, we provide professional , light Industrial staffing from entry-level employees to management executives and warehousing to Human Services support. Though we are a temporary service agency, our team also provides assistance to companies who are seeking full-time, permanent employees.