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Administrative/Executive Assistant in Palo Alto and Peninsula

  • Truex Metier
  • Palo Alto, CA, United States
  • Jul 25, 2017
ID: 7622192 VIEWS: 203 Full time Admin-Clerical

Job Description

We are in constant hunting mode to find the best Administrative Personnel in the Silicon Valley. As you know, there is a major shortage of good Executive Assistants, Personal Assistants, Administrative Assistants, Chiefs of Staff, Receptionists and other administrative professionals. Our clients range from (but are not limited to) Real Estate to many iterations of High Tech; from Venture Capital to Hedge Funds, to Investment Banking to Private Equity to Private Wealth Management, Digital Marketing, Consulting, Human Resource Consulting, and Biotech. 

This week's feature position: Cutting edge, Venture Capitalist located in the Peninsula is searching for a stellar Executive Administrative Assistant to provide direct administrative and executive support to the Senior Managing Director. Reporting directly to the Senior Managing Director, the Executive Administrative Assistant will provide executive support in a one-on-one working relationship. This role will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Managing Director act as a liaison to the board of directors, other General Partners' EAs, leaders of their portfolio companies, and their numerous teams. Additionally, the Executive Administrative Assistant will organize and coordinate executive outreach and external relations efforts; and oversees special projects and company events. 

The Executive Administrative Assistant must be creative and enjoy working within a closely-knit, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and sophisticated organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Come join us and get unlimited perks! Catered daily lunches, 100% reimbursement of cell phone and Internet expenses and select Gym Membership of your choice!


  • Coordinate all types of meetings; small, large, in-house, external, video conferencing, could include catering, setting up presentation materials and equipment.
  • Flawless execution of administrative activities, with high attention to detail, organization and process.
  • Strong teamwork ability and skills; must possess confidence to offer suggestions and improvements to process and work effectively with all personalities.
  • Project and relationship management; demonstrated ability and willingness to continuously acquire new competencies and accept new challenges for MD

Desired Skills: 

  • Bachelor's Degree a plus!
  • 5+ years of experience supporting a General Partner or C-level executive
  • Solid knowledge of Outlook, Word, Excel, and PowerPoint
  • Prior experience in a financial/investment environment is a strong plus.

Compensation: Starting $100K with an all-star benefits package! Guaranteed bonus, min 10% salary contributed to retirement fund including fully covered health benefits for you and family members! 

Location: We are available to meet with you in our SF or PA offices. Please contact us for an appointment.

ABOUT Truex Metier

Experience is the teacher of all things. - Julius Caesar

Truex Métier is the reincarnation of Truex Associates, one of the most successful and well known staffing companies in the Bay Area during the 80s and 90s. Founded in 1983 by Mary Ann Truex and John Cullens, Truex Associates grew to 500 contract and permanent employees throughout California. Truex Associates along with its sister company, Truex Temps, were sold to a publically traded staffing company in 1998. After the sale, John and Mary Ann became involved in various venture capital and nonprofit endeavors including 6 years of research into Positive Psychology and its effect on corporate productivity. This was the most exciting of all of their ventures. Can positivity actually have an impact on the productivity and profitability of an organization?

Studies and research abound that prove scientifically and empirically that positive employees are more productive. They are more creative, more open to new ideas, more willing to take on new challenges; and it is contagious. We all know that a "bad apple" can spoil the barrel; well a “good apple” can raise the level of teamwork, cooperation, and productivity of an entire barrel; your business or department.

There are several successful companies that are helping their clients improve positivity in their existing employees; but why not recruit and hire positive employees instead of “fixing” them later? The answer is simple; few companies have the recruiting experience and the expertise in Positive Psychology required to source and evaluate positive candidates. And we all know that positive, highly productive candidates don’t fall into our laps or spend their lives searching job postings; they must be sought after.

Truex Métier is the integration of two decades of staffing experience and the power of Positive Psychology working together to assist our clients in the science of hiring positive, productive employees. As important, is our ability to test and teach your existing employees the power of positivity in their work and personal lives

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